Manager for Triarchy Press
Triarchy is a small, independent publisher of books about alternative ways of thinking and doing – in business, in government, in education and the health service, and more widely in society and in our personal lives.
The company started in 2005 and is based in Axminster at the Railway Station.
We are currently undergoing significant changes and this job has arisen as a result.
There are just three of us working to edit, publish and promote about a dozen new books a year, as well as handling the administrative work associated with these new titles and a backlist of about 60 titles.
About the Job
We are looking for a dynamic and well-organised person to work about 20-25 hours per week in the role of Office and Publications Manager. This will ideally be spread across the week, with at least some of those hours initially spent in our Axminster office.
Since we are likely to leave the office later this year, it’s also essential that you be able and willing to work from home using ‘cloud’ storage and able to meet up with us periodically.
Whatever your background, it’s essential that you have experience of managing many aspects of a small business.
The successful applicant will be a good communicator with an outgoing manner and a willingness to learn. You will need to be highly organised and hard-working, with fine attention to detail as well as a good capacity for overview. You will be fully involved in all aspects of the business, so you will need to read most of our titles and feel sympathetic towards the ideas they espouse.
You will also, inevitably, need to be equally comfortable with print and digital books, with social media and the telephone. You will come to be the first point of contact for prospective and existing authors, suppliers and customers.
What to do next
These will take place in Axminster in April/May. To apply please send us your CV and a Personal Statement or letter to encourage us to interview you.
These can either be emailed to firstname.lastname@example.org or posted to Alison Melvin at our office.
Your role will include most (or, if you can manage it, all) of these things:
Office (while we have it)
Supplies – stationery, coffee/tea, etc.
Overseeing electronic storage, backup and access to shared files
PAT tests and fire safety equipment and inspection
Deal with the landlord
Manage electricity, telephone and insurance contracts
Deal with Companies House and Annual returns
Raise and pay invoices as required
Check and chasing payments
Monitor bank accounts, Paypal accounts and payment schedules for ability to pay (requires juggling skills)
Sale and Distribution of Books
Work with UK and US distributors to keep them updated and ensure they have enough stock (buy in stock as necessary)
Check and forward orders from our website to our distributor
Handle telephone and email orders and enquiries
Organise shipping of author orders and raise invoices for them
Monitor sales spreadsheets
Prepare and update royalty spreadsheets
Deal with new book proposals
Send books to copyright libraries
Send out review copies as suggested by the editor
Set up and monitor alerts for new books and authors
Organise the making of ebooks, verify & upload them to sales sites
Maintain sales and retailer spreadsheets and upload data
Deal with Google books
Raise VAT invoices as sales data is received
Maintain/Circulate Advance Information and Press Release sheets
Handle relations with bookshops
Handle the admin. for conferences, events, promotions and book prizes
You must be motivated, committed and articulate
You should be able to relate to others with patience, cheerfulness and kindness
You should be able to communicate with others effectively and assertively
You should mind about accuracy and attention to detail
You should have a strong interest in the ideas in at least some of our books
Skills and Experience
You will ideally need experience in the administration of running a small business, with excellent skills in Microsoft Excel and Microsoft Word. You will also need to be comfortable with cloud-based computing as we move away from working in a single shared office.
Experience in one or more of the following areas would also be very helpful: